Using these tools correctly will mean you’ll minimize the chance of losing data in the event of a cyber-attack or user accident. The good news is that there are free tools that enable you to keep backups. But anything outside the 93 day recycle bin retention period is lost forever… and Microsoft’s service doesn’t make it easy to do a point-in-time restore or protect against events like your tenant being deleted. Microsoft will help you keep past versions of files with their versioning feature, and there is a recycle bin for deleted files.
It’s like how a mechanic is responsible for keeping your car well serviced and free from breakdowns, but it’s you that will wear the consequences if you crash the car, or your careless employees leave it unlocked and a thief steals it. Microsoft are responsible for the availability and uptime of their service, while you’re responsible for the data on it. Just in case you’re not familiar with why you should back up your SharePoint documents, here’s a brief explanation.
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